Town of Eliot - COVID-19 Response & Operations

Updated: May 27, 2020 4:15PM *Updates are in order by release date - be sure to check previous posts for important information and guidance
COVID-19

COVID-19 Update:  May 27, 2020
Eliot Town Office - Updated Operations Information

Through Friday, June 12, 2020, the Town Office will remain open to the public for limited hours and we will continue to limit the number of residents that we can help at one time (5) in our building.  Masks are required of all people in the Town Office. If you cannot or will not wear a mask, we will make separate arrangements to take care of your needs. We will be closed to the public on Fridays.

We have installed a drop box for residents’ convenience and are happy to also conduct business by phone and mail, if you cannot get to us, or are reluctant to be in public during the pandemic.

We are open to the public on Mondays and Wednesdays from 7:30 AM to 11:30 AM, and we are open on Tuesdays and Thursdays from 12:30 PM to 4:30 PM.

Our various meetings will continue to be held remotely using Zoom. People can “virtually attend” by using the instructions for connecting that we are posting on each meeting agenda.


COVID-19 Update:  May 21, 2020
Community Service Department:  Re-Opening Plan

Town of Eliot Community Service Department

Re-Opening Plan

Office Hours Beginning Tuesday, May 26, 2020
Monday-Thursday
8:00am-10:00am Work remotely
10:00am-4:000pm Office

Friday
8:00am-10:00am Work remotely
10:00am-Noon Office

Other hours available upon request/appointment.

  • One Staff member only, ECSD Director, will be occupying Department from said date/times through August 15, 2020.
  • Customers will be by appointment only. One customer at a time will be allowed entry into office.
  • Masks will be required. Hand sanitizer will also be required prior to customer registration. There will be a hand sanitizer station located immediately inside the office.
  • There will be one registration table only for customers to sit at when they enter office. This will remain separate from any staff member’s desk. It will be sanitized with cleaner after each use.
  • There will be two (2) cups of pens. One cup will be for the sanitized (new) and one will be for the the used.
  • The ECSD Bathrooms will be closed to the Public at this time.
  • The Elementary School custodial staff will also apply a disinfectant spray throughout the week.
  • Signage will be displayed at the Office Door and once again once inside at the registration table.

For more information or questions please go to our website at www.eliotcsd.org. You may also email the Director, Heather Muzeroll-Roy, at hmuzeroll@eliotcsd.com or call 451-9334


COVID-19 Update:  May 20, 2020
Transfer Station Operations Update & Household Hazardous Waste Day


Beginning on Wednesday, June 3, the Eliot Transfer Station will again be requiring purchased bags in order to dispose of household waste.
As of June 3, we will also again be taking construction and demolition debris, bulky items and universal waste (fee-based).  The Swap Shop shall remain closed for now.
For the time being, you may purchase bags at the Transfer Station, but we are only taking checks for payment, NO CASH please.  Bags may also be purchased at the Town Office.
We ask that you respect the need for masks and for maintaining at least six feet between you and others. Let’s stay safe together.

Construction Debris

  • Small Trailer / Small Pickup Truck: $50.00 
  • Large Trailer / Full Pickup Truck: $70.00

Bulky Items 

  • Sofa: $15.00
  • Love Seat: $10.00
  • Living Room Chair: $10.00   
  • Mattress or Box Spring: $10.00
  • Small carpet, rug or pad (4x6): $5.00
  • Large carpet rug or pad (8X10): $10.00

Universal Waste

  • Air Conditioner: $15.00
  • Refrigerator / Freezer: $10.00
  • Dehumidifier: $10.00
  • Television - Small: $10.00
  • Television - Medium: $20.00
  • Television - Large: $30.00
  • Computer Monitor: $10.00
  • Computer Tower: $5.00
  • Microwave Oven:  $5.00
  • Fluorescent Lamps: 4' $0.50
  • Fluorescent Lamps: 8' $1.00

Household Hazardous Waste Day

We will also again be offering a Household Hazardous Waste (HHW) Day on June 17th from 1:00 PM to 4:00 PM. There is a charge to dispose of HHW. See below.

Gallon Containers (gasoline, oil/water (contaminated), paint, antifreeze, etc.)

5 Gallons                                                $25.00

1 Gallon                                                    $5.00

Pounds of Waste (fertilizer(s), insect killer, weed killer, etc.)

20 Pounds                                              $25.00

8 Pounds                                                $10.00

4 Pounds                                                  $5.00

2 Pounds                                                  $2.00

1 Pound                                                    $1.00

Other waste (aerosols, spray bottle)

(Standard container = 32 fluid ounces, 4 standard containers = 1 gallon)

5 Gallons (640 fluid ounces)                  $25.00

1 Gallon (128 fluid ounces)                      $5.00

Standard Container (32 fluid ounces)      $1.25

All quantities of a whole or partial container will be charged based on the size of the container for which they are contained.

 


COVID-19 Update:  May 18, 2020
Eliot Community Service Department - Summer Camp Announcement
                                                                                           

Dear Eliot Community,                                                                 

For the past several weeks we have been watching the daily updates and CDC guidelines on re-phasing and the process in which how to do this safely and effectively. Summer camps in particular have been one of the biggest topics of discussion. We have been following meetings with the Maine Recreation and Parks Association (MRPA), National Parks and Recreation Association, colleagues, updates from Governor Mills, the CDC and so on. It has been quite a thing to follow and at a times exhausting to understand.

Our summer programs are the biggest programs that the Community Service Department has to offer. We register over 150 youth and children each summer ranging in ages from 3 to 12 years old. We thrive to make each day the best experience for your child to have which is why we begin planning for these programs months ahead of time. And in that planning it is always the health and safety of your children that we focus 110% of our attention to.

It is with extreme heavy heart that we have made the difficult decision to not hold camps this summer. Despite developing several scenarios to move forward there are still just too many challenges to work through. These challenges include frequent hand washing, disinfecting and cleaning regularly, wearing face masks, social distancing, limiting group sizes, cancelled field trips and so on. We also currently do not have a location to hold these programs. This is at no fault of the school district as they continue to wait for guidance from the State. We just do not believe having camp at this time is in the best interest of your children, for you as parents, and the community as a whole.

This was one of the most difficult decisions I have had to make since being in this profession. And with that, I understand that this decision will create more hardships for you as well. Please know that in the next few weeks I will do my best to assist you in finding alternative childcare plans. If you have sent in registration forms and payment I will return your monies back to you in the coming days.

We certainly have missed seeing you all these last several weeks! Any news and updates will be posted on our website and face book. The Fall/Winter brochure is still on schedule to be mailed by the start Labor Day weekend. Fingers crossed for a healthy and fresh start to the new school year.

Please remain well.

Sincerely,

Heather Muzeroll-Roy, Director
Eliot Community Service Department


COVID-19 Update:  May 15, 2020
Town Offices Reopening Monday, May 18, 2020 - Limited Customer Service Schedule

Hours of Work and Customer Service

Everyone at the Town Office will work 40 hours on four (4) days per week (Mon. – Thrs.).

The standard work day will now be 7:00 am to 5:00 pm.

The entire office is closed on Fridays.

Customer Service Hours will be Limited to the Following:

Monday:         7:30 am to 11:30 am

Tuesday:      12:30 pm to 4:30 pm

Wednesday:  7:30 am to 11:30 am

Thursday:    12:30 pm to 4:30 pm

Friday:   CLOSED

Limited Entry and Use of Door Monitor

During the times that we are open to the public – 4 hours per day for the next couple of weeks – a staffer will serve as Lobby Monitor and will be in the lobby to limit entry to no more than FIVE (5) total customers in the Town Office Building.

A maximum of TWO (2) customers can be allowed into the Town Clerk’s office. 

Only ONE (1) waiting customer can remain with the Lobby Monitor in the Lobby itself. Any others must wait outside / in their car.

Up to TWO customers at a time can go through the door to the inner office.  The rear hallways are now gated and the Land Use Assistant’s desk (outfitted with new Plexiglass shield) will be the receiving area and will let people through the gates.  The Lobby Monitor will direct them that once they are done with their meeting to use the rear side doors to exit (cutting down on passing by one another in the lobby.) We intend to put tape arrows on floors pointing to the exits to use.

The Lobby Monitor will be supplied with a sanitization station (sanitizing lotion, gloves and face masks).  If a person tries to enter without a mask, tell them that we can offer them one if they wish to do business. If they refuse to take and wear our mask, please hand them a business card for the appropriate staffer and to call to make a private appointment for service.

Masks / Sanitization

NO ONE comes in to the Town Office without a mask. All staff must wear masks in the building.

Staff should wipe down their stations / pens / hands after each transaction or visit.

Additional hours will be granted to the Custodian to a) help be Lobby Monitor (otherwise we rotate staff for one hour at a time) and b) to perform additional sanitization rounds of the public spaces / door handles, etc.

This additional time will also include the spraying of the town hall with sanitizing “gun” that the Superintendent has offered for use at least once per week.

Each staffer is expected to keep sanitizing wipes / gels at their work station.

Essential Services Only

The Lobby Monitor will ask the customer what service they need. If they are simply dropping off a payment and do not want a receipt, you can either take the check (do not touch cash) and relay it to the Clerks, or instruct them to exit and use the new, exterior drop box. We want to still HIGHLY ENCOURAGE REMOTE TRANSACTIONS.

Customers May Have to Wait

Once five customers are in the building, no more can enter until someone leaves. This will require the Land Use Administrative Assistant to notify and coordinate with the Lobby Monitor when a customer exits the rear hallway (thru our side emergency doors.) The Lobby Monitor should attempt to keep careful track of who is the next person in line (car) for service.

Public Bathrooms and Signage

Public Bathrooms will be closed to the public during this period.

A sign on the Front Door and the Middle Door will inform visitors to wear a mask at all times.

A new sanitizing dispenser will be put up next to the Clerk’s Door and the Lobby Monitor should encourage its use.

We will also be putting markings on the floors and on the walkway approaching the building – further reminding people about six-foot distancing.  A sign in the Lobby will also note 6’ Minimum Distancing between people – even with masks.

Public Meetings / Meeting Spaces

There will be no change in using Zoom or WebEx for all group meetings until at least June 1st


COVID-19 Update:  May 4, 2020
Town Parks & Playgrounds

Effective May 1st, 2020, access to the Town’s outdoor spaces such as playgrounds has been granted per the Governor’s newest “Stay Safer at Home” order. This order is part of the restarting plan and runs through May 31st. As part of this plan social distancing is still in effect and face cloths are required for your protection. Children under 2 are not required to wear a face cloth. The tennis and basketball courts are also open. Please use your best judgement when using these courts. Pickleball nets will be up next week! Thank you for your patience! We hope each of you are staying healthy and well!


COVID-19 Update:  April 29, 2020
Municipal Operations Update

To the Residents of Eliot,

Please be aware that the Governor’s Stay at Home Order (for non-essential positions) has been extended to May 31st as the "Stay Safer at Home" Executive Order.  Therefore, the Town Office will continue to be closed to the public through May 31, 2020.

We have installed a secure drop box, located on the far left corner of the office for your convenience. We are able to conduct business through the use of the new drop box, by phone, by email, by mail and when necessary by “appointment”. We also offer online services available through our website at https://www.eliotmaine.org/home/pages/eliot-online-services-payments. The services available are motor vehicle registration renewal, boat registration renewal, fishing & hunting licenses, absentee ballot request for July 14th State Primary, Town Election & Referendum & MSAD #35 Budget Validation.

By order of the Governor the June Primary Election was moved to Tuesday, July 14th and based on that the Select Board and School Board have postponed all local elections to that same date.  Elections will need to be held with strong social distancing practices which will increase the wait time to vote.  Because of this we are strongly encouraging our residents to consider voting by absentee ballot for the safety of everyone.  Ballots will be available on or about June 15th, however: you can request a ballot now by one of the following methods and ballots will be mailed to you once they become available:

Ballots can then be returned to the office by mail (we will provide instructions and the amount of postage needed) or they can be deposited in the secure (locked & monitored by surveillance camera) drop box at the Town Office. 

Do not hesitate to contact us with questions at 207-439-1817 or 207-1813. Our web pagewww.eliotmaine.org is also an excellent resource for operational news and COVID-19 notices and updates.

The Town Clerk, Town Manager and Treasurer come into the office most days with the Assistant Clerks rotating in on days as well.  Of course, our fine Fire and Police departments are there for us 24/7.

Our Administrative Assistants have been diligently working from home, occasionally coming in to address matters requiring their presence (copying, mail, etc.)

Our Town staff will be rotated in and out getting work processed during this period.

The Code Enforcement Officer and Assessor will be in the office one day a week and working remotely otherwise.

I have been asked about various staffing issues over these past few weeks. Sadly, we will be furloughing two full-time Recreation employees for at least the next month.

Public Works is working Monday through Thursday 6am - 3pm and only doing projects where the staff can maintain safe distances (using PPE).

Start of Re-Opening Plan:

As we consider how to re-open to the public, we have some ideas to share:

  • The following will be generally true for all staff and all buildings

WHEN WE DO OPEN:  We are very likely to continue (possibly into mid-summer) to ask people to have a mask on if they want to come in the building for service. You can expect a large sign on the front door that will say “No Mask, No Service.” Masks can be obtained through Eliot Strong Facebook group if you have no other recourse.

At the Town Office, a staffer (rotating responsibility – short shifts) will be responsible for controlling the flow (5 people max) of people into the Clerk’s office and into the rear offices.

At the Town Office, we will set up some sort of gating system to keep people from going down the corridors toward the Assessor’s office and the Town Manager’s office. Non-clerk visitors will be directed to our Land Use Administrative Assistant first, before going down the hallways to meet with staff.

  • You may be required to wait outside if we have too many people in the building.

We will be installing bigger plexiglass shields in front of our front-line clerks and our Land Use Administrative Assistant. We know that is kind of impersonal, but we have to focus on everyone’s safety for some time to come.

We will be installing a hand sanitation station for public’s use. We will be encouraging use of disinfectants on hands.

All staff will be required to wear a mask while in the offices, within six feet of another person, and to sanitize hands regularly. This should be true at all locations.

We will begin conducting at least weekly full building sanitation using MSAD’s sanitizing dispenser and fluid in each office of each building (Thank you, Supt. Caverly).

All the filters in the heating units are being safely cleaned twice monthly to improve air quality for everyone.

Tables, desks, handles and surfaces will need be wiped down a couple of times per day by staff and the custodian), wearing latex gloves.

In the Clerk’s Office, we will deal with only three people at a time, as it is a small office area. We will demarcate each location with colored tape (“x”)

All others would remain outside the clerk’s door if space allows and if not, they will have to wait outside until we can allow another person in.  We will have a staffer helping to regulate how people are in the building at once.

At any meetings, committee members and attendees will be expected to wear masks for the foreseeable future.

The Fire Chief is recalculating maximum capacity of Meeting Room, per social distancing. We will either remove or “bag” chairs to ensure 6’ distance among people. We will be posting the new maximum capacity and enforce it at meetings. 

Before each meeting, a staffer will wipe down the dais with disinfectant and will ensure that masks and disinfecting towels are available for committee members.

All committee and board meetings will continue be held on Zoom / WebEx until June 1, 2020 – at a minimum.

Dana Lee,
Town Manager


COVID-19 Update:  April 21, 2020
Municipal Operations Update - Transfer Station & Recycle Center to Accept Recyclables Starting Wednesday, April 22nd

The Public Works Director has made arrangements to have four (4) 10 cu.yd. roll offs delivered to the Transfer Station to begin recycling cardboard, tin, aluminum, newspaper / mixed, glass, plastics and food waste.
Please Note:  The staff will not be handling any of the reyclables, you will directly deposit these materials yourselves with staff guidance.
If you have questions please contact Steve Robinson, DPW Director at 439-9451.


COVID-19 Update:  April 7, 2020
Municipal Operations Update

To the Residents of Eliot,

The Town of Eliot continues to monitor the COVID-19 virus and its potential impact on our community.  After additional consideration, we will be extending our change to the day-to-day municipal operations. These adjustments will continue to be evaluated on an ongoing basis and changes will be made as information and cirucumstances change. Our goal continues to be ensuring the safety of our employees and our residents.  We will continue to monitor the Coronavirus (COVID-19) situation, follow guidance from State and Federal Agencies and will determine when to safely reopen to the public.  

Effective April 8, 2020 at 12:00PM through April 30, 2020, the Town of Eliot will proceed as follows to be in align with the Governor’s “Stay Healthy at Home” Executive Order and the social/physical distancing measures required to reduce the spread of the COVID-19 virus:

Public Safety
Emergency needs for EMS, Fire, and Police will continue as normal by dialing 911.  For medical 911 calls, additional questions may be asked.

Fire Department
Burn Permits must be obtained on-line at:  https://www13.informe.org/burnpermit/public/index.html

Police Department
The Police Department will continue to be staffed as normal.

As a precaution, the department has implemented some temporary changes in the way our officers respond to non-emergency calls for service.

We encourage you to call the office at 439-1179, rather than to come to the station for most matters.

The front office staff will be monitoring emails and phone messages on a regular basis and will respond in a timely manner.

Elliott Moya, Police Chief:  emoya@eliotpolice.org   /   439-1179
Judy Smith, Administrative Assistant:  jsmith@eliotpolice.org   /  439-1179

Officers will handle non-emergency calls by phone when feasible. 

If the Police Department lobby is closed, there is a call box to the right of the door that will connect you to dispatch. 

All fingerprint services are temporarily suspended.

Our response to serious incidents and emergencies remains the same.  If you have an emergency, call 911.

Public Works Department
The Public Works Department is closed to the public.  The Public Works Director will be monitoring phone messages and email regularly and will respond in a timely manner.

If calling for a situation that would require immediate attention please contact the Eliot Police non-emergency number 439-1179 or Kittery Dispatch non-emergency number 439-1638.

Steve Robinson, DPW Director:  srobinson@eliotme.org   /  Phone:  439-9451

Transfer Station / Recycle Center
The Transfer Station / Recycle Center will continue to operate on the normal schedule of Wednesday 10:00AM to 6:00PM and Saturday 8:00AM to 5:00PM.

At this time Pay-to-Throw Bags (purple) are not available to purchase so any type of trash bag can be used for disposal of household trash.  The recycle center will remain closed until further notice.  We do encourage you to hold recyclables until we are able to collect again if possible, however we will allow them to be bagged and thrown in with regular trash if necessary.

In addition, the following items will be accepted: scrap steel, brush, yard debris such as leaves, grass, and garden composting material as well as compostable food waste.

The following items are not permitted to be discarded at this time:  Construction debris, scrap lumber, and bulky waste such as furniture and appliances.

The Swap Shop will remain closed.

These temporary changes are to ensure the safety of our staff and residents during the COVID-19 Pandemic.

If you have questions please contact Steve Robinson, DPW Director at 439-9451.

Town Clerk & Tax Collector Office
The office is closed to the public.  The office staff are working on-site as well as remotely from home and are monitoring phone messages and email regularly and will respond in a timely manner. 
Wendy Rawski, Town Clerk:      wrawski@eliotme.org              Phone:  439-1817  ext. 100
Brenda Harvey, Tax Collector:   bharvey@eliotme.org             Phone:  439-1817  ext. 101
Laura Bragg, Asst Clerk:            lbragg@eliotme.org                Phone:  439-1817  ext. 102
Debbie Brock, Asst Clerk:          dbrock@eliotme.org                Phone:  439-1817  ext. 103

Many of the essential day-to-day transactions that we assist our residents with can be processed online. The online services include: automobile & trailer renewals, ATV, boat, and snowmobile registration renewals, hunting & fishing license renewals, sewer bill payments, & real estate tax payments.

Online services can be accessed on our website at : https://www.eliotmaine.org/home/pages/eliot-online-services-payments

Due to the state of emergency,  Governor Mills has enacted executive orders to assist the residents of Maine with the process of registering vehicles both renewals and new. The following link will provide you with information on the extension of vehicle registration expiration dates, new vehicle temp plate extension, and what to do if a vehicle is purchased through a private sale where a temporary plate is not provided. https://www.maine.gov/sos/ If you need clarification on any registration process give us a call or send an email, we will be happy to assist in any way we can.

Marriage Licenses:  Due to the closure of Clerks' Offices across the State of Maine, the State has implemented a procedure for obtaining a marriage license by mail.  You may, during the state of emergency period, apply for a marriage license via mail.  You can access the forms here: https://www.eliotmaine.org/town-clerk/pages/marriage-intentions-marriage-license . Upon receipt of the Notarized Intentions Form, a check for $40.00 and, if pertinent, documentation proving how your last marriage ended, we will mail the license to you.  Your signatures will then be obtained by the person performing your ceremony.

Treasurer Office
The office is closed to the public.  The Treasurer works in the office as well as remotely and is monitoring phone messages and email regularly and will respond in a timely manner.

Jordan Miles, Treasurer:       jmiles@eliotme.org   /   Phone:  439-1813 ext. 106

Administrative Assistant & Welfare Director Office
The office is closed to the public The Administrative Assistant / Welfare Director will be monitoring phone messages and email regularly and will respond in a timely manner.

Melissa Albert, Admin. Asst. & Welfare Director: malbert@eliotme.org / Phone: 439-1813 ext. 106

If you have an emergency and need assistance please contact (207) 439-1179, non-emergency police number, and ask for me to be contacted.

If this is not an emergency please leave your name and number and I will return your call within a 24hr period.

The following are helpful links:

  • Maine Unemployment website.  The best/quickest way to apply for benefits is online through https://www.maine.gov/unemployment/

    or call 1-800-593-7660, please call before visiting any unemployment office as most are closed to the public.
     

or call 1-800-442-6003- If you have had a change in income or have filed for unemployment you may be eligible   for SNAP food benefits.  It’s worth the time to apply for assistance during this difficult time, even if you have been denied in the past.

  • If are currently receiving TANF and are at your 60 month closure, contact DHHS at 1-800-442-6003, they are extending benefits during this time.  Or visit my Maine Connection the link above to sign into your existing account.
  • Utility companies are NOT disconnecting services or sending out shut-off notices during the emergency period.
     
  • The Town of Eliot is available to assist with your basic necessities which include; housing, food, heat, and electric through the Town’s General Assistance Program.

     

Land Use Department (Code Enforcement, Assessing & Planning)
The offices are closed to the public.  The staff will be monitoring phone messages and email regularly and will respond in a timely manner. 

During the period of the Town Office Closure Applicants will still be able to be submit permits for review by the Code Enforcement Officer. We are asking that all permits and applicable plans be submitted electronically to both Shelly Bishop CEO at sbishop@eliotme.org and Kristina Goodwin Land Use Assistant at kgoodwin@eliotme.org. If permits are unable to submitted electronically you may submit them by mail to: 1333 State Road Eliot, ME 03903 but please keep in mind there may be a delay in reviewing permits submitted by mail as we are working remotely with limited access to the Town Office. Pictures of required inspections may be submitted to Shelly Bishop CEO at sbishop@eliotme.org, Please reach out to Shelly Bishop CEO at sbishop@eliotme.org and Kristina Goodwin Land Use Assistant at kgoodwin@eliotme.org with questions regarding the inspection process.

Below are links to commonly requested permit forms below:

Growth Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/revisedgrowth_permit_application.pdf

Building Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/residential_building_permit_form_0.pdf

Plumbing Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/plumbing_permit_application_0.pdf

Electrical Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/electrical_permit_application_form.pdf

Public Sewer Application: https://www.eliotmaine.org/sites/eliotme/files/pages/connection_to_public_sewer_application_0.pdf

During the Period of Town Office Closure you may still submit forms for the Tax Assessor, Martine Painchaud, to review at mpainchaud@eliotme.org and copy Kristina Goodwin at kgoodwin@eliotme.org . You may reach out to Martine at mpainchaud@eliotme.org with any questions.

RE Tax Exemption Application Extension:
The Governor’s office has issued an executive order that Veteran’s, Homestead, Solar and BETE exemptions will be accepted now until 30 days after termination of the order of the Governor or commitment whichever comes first.

Farmland, Open Space and Tree Growth will be extended until July 1, 2020.
See Executive Order Here.

During the Period of the Town Office closure we will update the website Planning Board Page with further instructions regarding Planning Board submissions and scheduled meetings as we know more. Please reach out to Kristina Goodwin at kgoodwin@eliotme.org with any planning related questions.

Community Service Department
The office is closed to the public.  The CSD Director will be monitoring phone messages and email regularly and will respond in a timely manner.

Heather Muzeroll-Roy, CSD Director: hmuzeroll@eliotcsd.com   /   Phone: 451-9334

All Community Service Department programs and activities including KidsPLAY have been canceled.
Check the CSD Website and Facebook Page for Activities with Social Distancing in mind.

Meetings: Boards, Committees & Commissions
All non-essential meetings are canceled until further notice and other options to meet can be implemented.

In an effort to continue to run the Town of Eliot, it will be necessary at times for the Select Board to meet.  These meetings will be done remotely via WebEx and will be streamed live on Town Hall Streams (https://townhallstreams.com/towns/elliot_maine).  The meeting correspondence is being provided with the posting of the meeting agenda on the website at:  https://www.eliotmaine.org/select-board .  If you have an agenda item that you have a question on, please contact the Town Manager in advance at townmanager@eliotme.org or 439-1813 ext. 107 or during the meeting at 439-1813 ext. 114.  Please also note that the Select Board will be tabling ALL NON-ESSENTIAL business items.

The Town of Eliot continues to encourage the public to stay up to date on the latest information from the Town by signing up for E-Alerts at https://www.eliotmaine.org/subscribe , and from the Maine Centers for Disease Control, at https://www.cdc.gov/coronavirus/2019-ncov.

We hope this information is helpful and we really appreciate your understanding and cooperation during this trying time.

In closing the Select Board and I want our residents to know that we are taking this situation very seriously and are doing what we feel is best for our residents and staff.  Additionally, it is imperative that we work in accordance with the Federal and State recommendations.


Dana K. Lee,
Town Manager


COVID-19 Update:  April 2, 2020
Eliot Transfer Station Operations Update

Starting Saturday April 4, 2020 the Transfer Station will be accepting :
Brush , Yard debris such as leaves , grass , garden composting material and compostable food waste.

The following items are still excluded until further notice:
Construction debris and Bulky waste such as furniture and household items

Also Note:  The recycle center will remain closed until further notice.  We encourage recyclable items be held if possible but will allow them to be bagged and thrown in with regular trash if necessary..  
Pay-to-Throw Bags (purple) are not available to purchase at this time so any type of trash bag can be used.  These temporary changes are to insure the safety of our staff and residents during the COVID-19 Pandemic.


COVID-19 Update:  April 1, 2020
Governor Mills Issues Stay Healthy at Home Mandate - Effective as of 12:01AM on April 2, 2020 through April 30th

See the details of this executive order here.


COVID-19 Update:  March 30, 2020
Municipal Operations

The Town of Eliot has continued to  monitor the COVID-19 Pandemic and its potential impact on our community. To align with Governor Mill's Executive Order to extend the State of Emergency,  effective March 30, 2020 at 12:00PM through April 7, 2020, the Town of Eliot municipal operations will proceed as previously posted. *See update dated March 18, 2020 below for operation details.

Our goal is to ensure the safety of our employees and our residents.  We will continue to monitor the Coronavirus (COVID-19) situation, follow guidance from State and Federal Agencies and will determine when to safely reopen to the public.  


COVID-19 Update:  March 28, 2020
Citizen Option Meeting / Public Hearing Schedulded for Monday, March 30th Canceled due to COVID-19 Pandemic & Eliot Baketball Courts & Tennis Courts Closed


Notice of Meeting Cancellation

To the Residents of Eliot:
Due to the COVID-19 Pandemic and for the protection of our citizens, Town staff, and committee and board members, the members of the Eliot Select Board have decided by unanimous consensus to cancel the Citizen Option Meeting/ Public Hearing scheduled for Monday, March 30, 2020.
Respectfully,
S/ RIchard Donhauser,
Select Board Chairman

Eliot Basketball Courts & Tennis Courts Closed
Due to the need to prevent the potential spreading of the Coronavirus through person-to-person contact, Effective at 10am this morning, Saturday 3/28, the basketball and tennis courts have been closed. Please continue to be respectful of ‘social distancing.’ This includes the use of the dog park and open field space. The ECSD and the town would like for people to continue to use these spaces and to get outside during this time, however we are at a point where the parks could completely be closed off soon. Stay home. Stay healthy. Let’s get back to ‘normal’ living sooner than later! Thank you for your understanding.

COVID-19 Update:  March 26, 2020
Community Forum "Eliot Strong" Created as Support During COVID-19 Pandemic

A  COVID-19 community support forum has formed on Facebook: Eliot Strong.  The group, now numbering nearly 800 members, is offering information and support to each other as we adapt to life during a pandemic. The intent is to deploy the power of community in a time of crisis and change. To that end, the Eliot Strong Community Helpers , all local residents, are volunteering their time and a helping hand to those in need.

If you are an Eliot senior 75 or older, you likely have or will receive a call from a Community Helper inquiring as to any present or foreseeable need such as obtaining groceries, prescriptions, or other essential items.  You may be assisted to a better understanding of grocery delivery options  or a volunteer may be assigned to pickup and deliver food or medication, dropping off at your door.

The group is also leaving “Hi Neighbor” door hangers (see picture below) with contact names and number at the homes of many others who may find themselves in need of support. If you have not received a call or a door hanger, want to know more about the group and how they might help, please join Eliot Strong at

https://www.facebook.com/groups/222440499140913/

Help is not limited to seniors. If you are you unable to leave home for essential items due to chronic illness, mental or physical challenges, lack or have lost supports due to the epidemic, or would simply like to have a contact just in case please reach out.  Not on Facebook ?  Please contact  Rep. Michele Meyer at michelevmeyer@gmail.com or call her at 207 438 9197.

Eliot Strong Door Hang Tag


COVID-19 Update:  March 24, 2020
Citizens Option Meeting / Public Hearing Procedural Change Due to COVID-19 & Eliot Fire Department Burn Permit Issuance Procedural Change

Press Release 03/24/2020:  Meeting Procedural Change Due to COVID-19

The Town of Eliot will be holding the Citizen Option Meeting / Public Hearing on Monday, March 30, 2020 at the Town Office in Eliot, located at 1333 State Road, Eliot, ME. 

This meeting must be held due to the Town of Eliot’s Referendum Town Meeting Ordinance requirements as well as the strict timeline we must follow for town election preparation.

Governor Mills has strongly urged the citizens of Maine to implement strict social distancing measures, which includes the prohibition of meetings and functions with more than 10 people in attendance, therefore we are encouraging residents to not attend but instead review the Citizen Option Meeting / Public Hearing Agenda in advance of the meeting, see agenda attached below this statement.  If you have questions prior to the meeting please send by email or phone message to Dana Lee, Town Manager at townmanger@eliotme.org or 439-1817 X107. Your questions will be answered in a timely manner.  If you do not have access to a computer you can call 439-1817 X100 leave a message and a citizen option agenda will be mailed to you if time allows.

The Citizen Option Meeting / Public Hearing will be live streamed for viewing, you can access the video on the town’s website at www.eliotmaine.org, home page, and click on meeting videos. If you have questions on any article on the agenda during the live video stream of the Citizen Option Meeting / Public Hearing on March 30th you can call into the meeting room phone at 439-1817 X114 or send an email to the Town Manager at townmanager@eliotme.org which will be monitored real time and read into the record.

We want to promote public participation, but at a safe distance to follow the recommendations of Governor Mills and the Maine CDC to keep or residents, staff and their families safe.

Municipal Officers Notice of Citizen Option Meeting / Public Hearing

Citizen Option Meeting / Public Hearing Agenda

 

Burn Permits - Eliot Fire Department
Eliot Fire Chief Jay Muzeroll asking residents to use the Maine Burn Permit On-line System for all burn permit issuance requests until further notice due to COVID-19.


COVID-19 Update:  March 19, 2020
Use of Town Parks & Playground Equipment

The Town of Eliot is asking families and children to not use the playground equipment effectively immediately and until further notice. The playground equipment is not manually or chemically sterilized at this time. Playground equipment includes those at Frost Tufts Park and the Boat Basin. Parks are still open as of right now, but people are urged to practice social distancing.  


COVID-19 Update:  March 18, 2020
Municipal Operations

TOWN OF ELIOT, MAINE
Office of the Town Manager
1333 State Road, Eliot, ME  03903
Tel (207)439-1813 ext. 107, Fax (207)439-1415

March 18, 2020

To the Residents of Eliot,

The Town of Eliot has been monitoring the COVID-19 virus and its potential impact on our community.  After serious consideration, we will be making adjustments in municipal operations.  These adjustments will be evaluated on an ongoing basis and changes will be made as information and cirucumstances change.  Our goal is to ensure the safety of our employees and our residents.  We will continue to monitor the Coronavirus (COVID-19) situation, follow guidance from State and Federal Agencies and will determine when to safely reopen to the public.  

Effective March 18, 2020 at 12:00PM through March 31, 2020, the Town of Eliot will proceed as follows:

Public Safety
Emergency needs for EMS, Fire, and Police will continue as normal by dialing 911.  For medical 911 calls, additional questions may be asked.

Fire Department
Burn Permits must be obtained on-line at:  https://www13.informe.org/burnpermit/public/index.html

Police Department
The Police Department will continue to be staffed as normal.

As a precaution, the department has implemented some temporary changes in the way our officers respond to non-emergency calls for service.

We encourage you to call the office at 439-1179, rather than to come to the station for most matters.

The front office staff will be monitoring emails and phone messages on a regular basis and will respond in a timely manner.

Elliott Moya, Police Chief:  emoya@eliotpolice.org   /   439-1179
Judy Smith, Administrative Assistant:  jsmith@eliotpolice.org   /  439-1179

Officers will handle non-emergency calls by phone when feasible. 

If the Police Department lobby is closed, there is a call box to the right of the door that will connect you to dispatch. 

All fingerprint services are temporarily suspended.

Our response to serious incidents and emergencies remains the same.  If you have an emergency, call 911.

Public Works Department
The Public Works Department is closed to the public from March 18th @ 12pm to March 31st.  The staff will be monitoring phone messages and email regularly and will respond in a timely manner.

Steve Robinson, DPW Director:  srobinson@eliotme.org   /  Phone:  439-9451

Transfer Station / Recycle Center
We will be operating under normal business hours.  At this time household trash and all recyclables will be accepted in any type of trash bag that you have.  We do encourage that you hold recyclables until we are able to collect again if possible. Items that are not permitted to be discarded at this time are bulky waste items, scrap steel, scrap wood, brush & compost material. The Swap Shop will be closed & there will be no sales of the “PAY TO THROW” bags.  If you have questions please contact the DPW Director at 439-9451.

Town Clerk & Tax Collector Office
The office is closed to the public from March 18th @ 12pm to March 31st.  The staff will be monitoring phone messages and email regularly and will respond in a timely manner.

Wendy Rawski, Town Clerk:       wrawski@eliotme.org   /   Phone:  439-1817 ext. 100
Brenda Harvey, Tax Collector:    bharvey@eliotme.org   /   Phone:  439-1817 ext. 101

Mail will be checked on a regular basis.

Please refer to the Online Services available on our website at : https://www.eliotmaine.org/home/pages/eliot-online-services-payments

The online services include: automobile & trailer renewals, ATV, boat, and snowmobile registration renewals, hunting & fishing license renewals, sewer bill payments, & real estate tax payments.

*Please note:
As part of Governor Mills & the 129th Legislature Emergency Legislative Package to Respond to COVID-19

Vehicles and trailers. Notwithstanding the Maine Revised Statutes, Title 29-A, chapter 5 or any other law or municipal charter provision or ordinance to the contrary, a registration, including a temporary registration, of a vehicle, including, without limitation, a motor vehicle, all-terrain vehicle, watercraft or snowmobile, or a trailer required to be registered in this State that expires during the period of a state of emergency declared by the Governor in accordance with Title 37-B, section 742 due to the outbreak of COVID-19 is deemed extended until 30 days following the termination of the state of emergency.

Treasurer Office
The office is closed to the public from March 18th @ 12pm to March 31st.  The Treasurer will be monitoring phone messages and email regularly and will respond in a timely manner.

Jordan Miles, Treasurer:       jmiles@eliotme.org   /   Phone:  439-1813 ext. 106

Administrative Assistant & Welfare Director Office
The office is closed to the public from March 18th @ 12pm to March 31st.  The Administrative Assistant / Welfare Director will be monitoring phone messages and email regularly and will respond in a timely manner.

Melissa Albert, Admin. Asst. & Welfare Director: malbert@eliotme.org / Phone: 439-1813 ext. 106

If you have an emergency and need assistance please contact (207) 439-1179, non-emergency police number, and ask for me to be contacted.

If this is not an emergency please leave your name and number and I will return your call within a 24hr period.

Land Use Department (Code Enforcement, Assessing & Planning)
The offices are closed to the public from March 18th @ 12pm to March 31st.  The staff will be monitoring phone messages and email regularly and will respond in a timely manner. 

During the period of the Town Office Closure Applicants will still be able to be submit permits for review by the Code Enforcement Officer. We are asking that all permits and applicable plans be submitted electronically to both Shelly Bishop CEO at sbishop@eliotme.org and Kristina Goodwin Land Use Assistant at kgoodwin@eliotme.org. If permits are unable to submitted electronically you may submit them by mail to: 1333 State Road Eliot, ME 03903 but please keep in mind there may be a delay in reviewing permits submitted by mail as we are working remotely with limited access to the Town Office. Pictures of required inspections may be submitted to Shelly Bishop CEO at sbishop@eliotme.org, Please reach out to Shelly Bishop CEO at sbishop@eliotme.org and Kristina Goodwin Land Use Assistant at kgoodwin@eliotme.org with questions regarding the inspection process.

Below are links to commonly requested permit forms below:

Growth Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/revisedgrowth_permit_application.pdf

Building Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/residential_building_permit_form_0.pdf

Plumbing Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/plumbing_permit_application_0.pdf

Electrical Permit: https://www.eliotmaine.org/sites/eliotme/files/uploads/electrical_permit_application_form.pdf

Public Sewer Application: https://www.eliotmaine.org/sites/eliotme/files/pages/connection_to_public_sewer_application_0.pdf

During the Period of Town Office Closure you may still submit forms for the Tax Assessor, Martine Painchaud, to review at mpainchaud@eliotme.org and copy Kristina Goodwin at kgoodwin@eliotme.org . You may reach out to Martine at mpainchaud@eliotme.org with any questions.

During the Period of the Town Office closure we will update the website Planning Board Page with further instructions regarding Planning Board submissions and scheduled meetings as we know more. Please reach out to Kristina Goodwin at kgoodwin@eliotme.org with any planning related questions.

Community Service Department
The office is closed to the public from March 18th @ 12pm to March 31st.  The CSD Director will be monitoring phone messages and email regularly and will respond in a timely manner.

Heather Muzeroll-Roy, CSD Director: hmuzeroll@eliotcsd.com   /   Phone: 451-9334

All Community Service Department programs and activities including KidsPLAY have been canceled.

Meetings: Boards, Committees & Commissions
All meetings are canceled until further notice and other options to meet can be implemented with the following exception.

*Please Note:
The Eliot Select Board Special Meeting scheduled for Thursday, March 19th @ 5:30pm will still be held as the Citizen Option / Public Hearing Agenda must be finalized to meet our posting requirements.  Due to the ongoing COVID-19 pandemic situation, we are strongly discouraging the public from attending. We have attached the Draft Citizen Option / Public Hearing Agenda (
https://www.eliotmaine.org/select-board/agenda/update-special-select-board-meeting-agenda) that will be discussed.

The Select Board may be considering an amendment to the amount to be raised and appropriated for the Maine Bicentennial Committee under Article #20 from $1,500 to $4,500.  This is the only “known” Article that we anticipated a “Citizen Option” effort to be in place for the March 30th Citizen Option / Public Hearing Meeting.
For those wishing to participate (comment / question), we encourage you to email
townmanager@eliotme.org, the Town Manager will monitor that address in advance of and during the meeting.  The meeting will be streamed live and can be accessed on the Town Website at: https://townhallstreams.com/towns/elliot_maine
You may call in during the meeting using 439-1813 extension 114. We will monitor that phone number during the meeting. 

In an effort to continue to run the Town of Eliot, it will be necessary at times for the Select Board to meet.  These meetings will be streamed live on Town Hall Streams (https://townhallstreams.com/towns/elliot_maine).  We are asking the public to not attend these meetings. If you have an agenda item that you have a question on, please contact the Town Manager in advance at townmanager@eliotme.org or 439-1813 ext. 107.  Please also note that the Select Board will be tabling ALL NON-ESSENTIAL business items until the Board can safely allow the public to attend.

We hope this information is helpful and really appreciate your understanding and cooperation during this trying time.

In closing the Select Board and I want you to know we are taking this situation very seriously and are doing what we feel is best for our residents and staff.  Additionally, it is imperative that we work in accordance with the Federal and State recommendations.

Dana K. Lee,
Town Manager


COVID-19 Update:  March 16, 2020

To: All Media Outlets
From: Dana Lee, Town Manager
Date: March 16, 2020
RE: Press Release – COVID-19 Update & Closures

The Town of Eliot pandemic plan is designed to coordinate with the MSAD #35 when practicable. Our shared goal is to keep our community safe by reducing the risk of exposure to and incidents of COVID-19 in our community.

MSAD #35 announced today it will be closing schools for two weeks beginning March 16, 2020.

In keeping with our pandemic plans, various town operations will follow suit.  No direct customer contact will take place during this time, except under dire circumstances and with an appointment. Call ahead.  We are closely monitoring both the pandemic status in Maine and nearby Towns and will make additional decisions, and provide updates as the situation warrants.

  • All Community Services Department programs, including all preschool and afterschool programming will be closed for two weeks, beginning March 16, 2020, through March 27, 2020.
  • The William Fogg Library will be closed for two weeks, beginning March 16, 2020, through March 29, 2020. Many services, resources and materials will continue to be available online.  The Library’s website is https://williamfogglibrary.org/
  • Eliot Town Hall will be closed to customers through at least Wednesday March 18, 2020, at which time we will re-assess the situation.
    • Many online services are available to assist with licensing, permitting, vital record requests, online payments and more.  Online services can be accessed by visiting:  https://www.eliotmaine.org/home/pages/eliot-online-services-payments
    • To assist customers who are unable to access online services, applications and requests including, but not limited to, vital record requests, liquor and victualer's applications, and building permits will be mailed to you, upon request.
    • Customers may also call in to Town Hall to receive service and make payments via phone #207-439-1817.
  • The Eliot Transfer Station will remain open. We are temporarily closing the Recycling Barn and Swap Shop.  Either hang onto your recyclables until we are fully open again or you may dispose of recyclables as regular waste. We are also suspending the need to purchase bags for at least two weeks, as we do not want to handle money. You may bring trash in any bag for two weeks.


    Town Hall staff will be available, and actively responding to voice mails and emails during this time.  If the service you need cannot be found online, please contact Town Hall Staff at 207-439-1817 and they will assist you to the best of their ability.  Additional accommodations will be made on a case-by-case basis.

    For a full list of staff phone numbers and emails, please visit the Town Hall directory which can be found at: https://www.eliotmaine.org/home/pages/phone-directory

    The Town of Eliot continues to encourage the public to stay up to date on the latest information from the Town by signing up for E-Alerts at https://www.eliotmaine.org/subscribe and from the Maine Centers for Disease Control, at https://www.cdc.gov/coronavirus/2019-ncov. You can also call 211 for more information. Continue to call 911 if you have an emergency.

    If you have questions, please contact Dana Lee at 207-439-1813 or townmanager@eliotme.org

    Dana Lee, Town Manager